CMJ UK Privacy Notice
1. INTRODUCTION
This privacy notice provides you with details of how we collect and process your personal data through your use of our websites, as well as through other means such as in-person interactions, telephone communications, and any forms or surveys you may complete.
By providing us with your data, you warrant to us that you are over 13 years of age.
The Vincent Society T/A CMJ UK is the data controller and we are responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice).
Contact Details
Our full details are:
Full name of legal entity: The Vincent Society T/A CMJ UK
Email address: office@cmj.org.uk
Postal address: CMJ UK, PO Box 11294, Newark, NG24 9RU (please note this is not our physical address)
Websites: https://cmj.org.uk/ https://cmjprayerwall.org/ https://torah-plus.co.uk/
Telephone number: 01623 883 960
It is very important that the information we hold about you is accurate and up to date. Please let us know if at any time your personal information changes by contacting us.
2. WHAT DATA DO WE COLLECT ABOUT YOU, FOR WHAT PURPOSE AND ON WHAT GROUND WE PROCESS IT
Personal data means any information capable of identifying an individual. It does not include anonymized data.
We may process the following categories of personal data about you:
Communication Data
This includes any communication that you send to us whether that be through letter, an event booking or contact form, email, social media messaging, social media posting, verbally by telephone or any other communication that you send us. We process this data for the purposes of
communicating with you, for record keeping and for the establishment, pursuance or defence of legal claims. Our lawful ground for this processing is our legitimate interests which in this case are to reply to communications sent to us, to keep records and to establish, pursue or defend legal claims.
Customer Data
This includes data relating to any purchases of goods and/or services such as your name, title, billing address, delivery address, email address, phone number, contact details, age or age range (for events only), purchase details and the processing of your card payment details. We process this data to supply the goods and/or services you have purchased and to keep records of such transactions. Our lawful ground for this processing is the performance of a contract between you and us and/or taking steps at your request to enter into such a contract.
Donations Data
This includes data such as your name, title, residential address, email address, phone number, contact details, payment information, and any other relevant data relating to the processing of donations, legacies, the management of donor relationships, and to provide giving statements, receipts or acknowledgements. Our lawful ground for this processing is to comply with legal obligations under charity law and tax regulations. This ensures that we meet our responsibilities as a registered charity. We also process your data to pursue our legitimate interests in fundraising and managing donations effectively, ensuring that we can continue to support our mission.
Processing of Gift Aid
We process personal data to claim Gift Aid on eligible donations made to us. This processing is necessary for compliance with our legal obligations under UK tax law. The data collected for Gift Aid purposes may include your title, name, address, and details of your eligible donations. We share this data with HMRC to facilitate the Gift Aid claim process.
User Data
This includes data about how you use our websites and any online services together with any data that you post for publication on our websites or through other online services. We process this data to operate our websites and ensure relevant content is provided to you, to ensure the security of our websites, to maintain back-ups of our websites and/or databases and to enable publication and administration of our websites, other online services and business. Our lawful ground for this processing is our legitimate interests which in this case are to enable us to properly administer our websites and our business.
Technical Data
This includes data about your use of our websites and online services such as your IP address, your login data, details about your browser, length of visit to pages on our websites, page views and navigation paths, details about the number of times you use our websites, time zone settings and other technology on the devices you use to access our websites. The source of this data is from our analytics tracking system. We process this data to analyse your use of our websites and other online services, to administer and protect our business and websites, to deliver relevant website content and advertisements to you, and to understand the effectiveness of our advertising. Our lawful ground for this processing is our legitimate interests which in this case are to enable us to properly administer our websites and our business and to grow our business and to decide our marketing strategy.
Marketing Data
This includes using your personal data to send you marketing communications and to process your communication preferences.
We may use your data to study how customers use our products and services, develop them, grow our business, and inform our marketing strategy as part of our legitimate interests. This includes understanding customer behaviour and preferences, improving our products and services, and ensuring our marketing efforts are relevant and effective.
We may send you marketing communications about our events, fundraising initiatives, and other relevant information. Our lawful grounds for this processing may include consent, legitimate interests, contractual necessity, or the soft opt-in rule under the Privacy and Electronic Communications Regulations (PECR) if you have previously booked a place at our events or engaged with us in a similar capacity.
We will only send you marketing communications under the PECR soft opt-in rule if we have obtained your contact details during a sale or negotiations for a product or service, including free events. These communications will relate to similar products or services that you have previously purchased or expressed interest in. At the time of collecting your contact details, we will inform you that you may receive marketing communications from us and provide you with a simple means to opt out at any time.
You can opt out of receiving marketing communications from us by following the unsubscribe link in our emails or here, or by contacting us directly.
We may use Customer Data, User Data, Technical Data, and Marketing Data to deliver relevant website content and advertisements to you (including Facebook adverts or other display advertisements) and to measure the effectiveness of the advertising we serve. Our lawful ground for this processing is legitimate interests, specifically to grow our business. We may also use such data to send other marketing communications to you, with lawful grounds being either consent or legitimate interests.
We may also use Communications Data, Customer Data, User Data, Technical Data, and Marketing Data for the establishment, pursuance, or defence of legal claims. Our lawful ground for this processing is our legitimate interests in establishing, pursuing, or defending legal claims.
Data Sharing
We do not share or sell your personal data with any third parties for marketing purposes. Your data is processed solely for the purposes outlined in this Privacy Policy.
Required Processing
Where we are required to collect personal data by law, or under the terms of the contract between us and you do not provide us with that data when requested, we may not be able to perform the contract (for example, to deliver goods or services to you). If you don’t provide us with the requested data, we may have to cancel a product or service you have ordered but if we do, we will notify you at the time.
We may process your personal data without your knowledge or consent where this is required or permitted by law.
Purposes of Processing
We will only use your personal data for a purpose it was collected for or a reasonably compatible purpose if necessary. In case we need to use your details for an unrelated new purpose we will let you know and explain the legal grounds for processing.
Sensitive Data, Criminal Conviction Data and Automated Processing
We do not collect any sensitive data about you that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, and genetic and biometric data.
We do not collect any information about criminal convictions and offences.
In person CMJ UK conferencing events – collection and sharing of Sensitive Data
As part of the booking process for our annual conference or similar events, we may, where appropriate, collect certain Sensitive Data (also known as special category data) to ensure that we can meet your needs during the event. We will only collect the Sensitive Data that is necessary for this purpose, which may include information related to dietary requirements, health conditions, or accessibility needs. Our lawful ground for processing this Sensitive Data is contractual necessity, as it is essential for the performance of our contract with you to ensure that all attendees have a safe, accessible, and enjoyable experience.
We may need to share certain special category data with our conference/event venues and service providers (involved in delivering children’s and youth programmes) to provide the necessary accommodations identified. This may include information related to dietary requirements, health conditions, or accessibility needs. We will only share the minimum amount of information necessary for the venue and service providers to implement these accommodations.
The sharing of this data is essential for fulfilling our contractual obligations to you and ensuring your comfort and safety during the event. By providing this information, you consent to us sharing your special category data with the conference/event venues and service providers for the purposes outlined above.
As part of our efforts to understand the demographics of our conference/event attendees and to tailor events to better meet the needs of all participants, we collect information regarding age ranges. Attendees are invited to provide their age range (e.g., 18-24, 25-34, etc.) during the registration process. The lawful basis for this processing is legitimate interests, as it allows us to understand our audience better and improve our services accordingly.
Additionally, we collect and share age-related data for individuals under the age of 18 with our conference/event venues and service providers (involved in delivering children’s and youth programmes). This is to ensure compliance with legal obligations and to provide appropriate services. The lawful bases for this processing are legal obligations and contractual necessity, as it is essential for fulfilling our obligations to ensure the safety and suitability of our services for younger attendees.
You are not required to provide your age range if you are over the age of 18, it is not classed as Sensitive Data, and you may opt out of this question if you prefer not to disclose this information.
Automated decision making
We do not carry out automated decision making or any type of automated profiling.
3. HOW WE COLLECT YOUR PERSONAL DATA
We may collect data about you by you providing the data directly to us. We may automatically collect certain data from you as you use our websites by using cookies (see section 12) and similar technologies.
We may collect personal data from publicly available sources, such as online searches (e.g., Google) to obtain contact details and information about organisations, including churches.
We may also receive data from publicly available sources such as Companies House and the Electoral Register based inside or outside the UK.
4. MARKETING COMMUNICATIONS
For detailed information on how we collect, use, and share your marketing data, please refer to Section 2 of this Privacy Policy.
In summary, we may use your personal data to send you marketing communications about our events, fundraising initiatives, and other relevant information. Our lawful grounds for processing this data include consent, legitimate interests, contractual necessity, and the soft opt-in rule under the Privacy and Electronic Communications Regulations (PECR). Under these regulations, if you are a limited company, we may send you marketing emails without your consent. However, you can still opt out of receiving marketing emails from us at any time.
You can opt out of receiving marketing communications from us by following the unsubscribe link in our emails or here, or by contacting us directly.
If you opt out of receiving marketing communications this opt-out does not apply to personal data provided as a result of other transactions, such as donations, purchases, warranty registrations etc.
5. DISCLOSURES OF YOUR PERSONAL DATA
We may have to share your personal data with the parties set out below:
• Service providers who assist us in providing IT and system administration services, accounting and financial management, marketing services, management of our customer database, conferencing venues to host our events (including churches), and child and youth programmes at our annual conference.
• Professional advisers including lawyers, bankers, accountants, auditors, and insurers.
• Government bodies that require us to report processing activities.
• Payment processors to facilitate transactions and process payments securely.
• Third parties to whom we sell, transfer, or merge parts of our business or our assets.
We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.
6. INTERNATIONAL TRANSFERS
We are subject to the provisions of the UK General Data Protection Regulations (UK GDPR) that protect your personal data. When we transfer your data to third parties outside of the UK, we will ensure that certain safeguards are in place to ensure a similar degree of security for your personal data. As such:
• We may transfer your personal data to countries that the United Kingdom regulatory authorities have approved as providing an adequate level of protection for personal data; or
• If we use US-based providers that are part of the UK-US Data Bridge (the UK Extension to the EU-US Data Privacy Framework), we may transfer data to them, as they have equivalent safeguards in place; or
• Where we use certain service providers who are established outside of the UK, we may use specific contracts approved by the ICO (the International Data Transfer Agreement or the UK Addendum to the EU Standard Contractual Clauses), or codes of conduct or certification mechanisms approved by the UK government, which give personal data the same protection it has in the UK.
If none of the above safeguards are available, we may request your explicit consent to the specific transfer. You will have the right to withdraw this consent at any time.
7. DATA SECURITY
We have put in place security measures to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed without authorisation. We also allow access to your personal data only to those employees and partners who have a business need to know such data. They will only process your personal data on our instructions, and they must keep it confidential.
We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach if we are legally required to.
8. DATA RETENTION
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
When deciding what the correct time is to keep the data for, we look at its amount, nature and sensitivity, potential risk of harm from unauthorised use or disclosure, the processing purposes, if these can be achieved by other means and legal requirements.
For tax purposes the law requires us to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they stop being customers.
In some circumstances we may anonymise your personal data for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
9. YOUR LEGAL RIGHTS
Under data protection laws you have rights in relation to your personal data that include the right to request access, correction, erasure, restriction, transfer, to object to processing, to portability of data and (where the lawful ground of processing is consent) to withdraw consent.
If you are within the UK, you can see more about these rights at:
https://ico.org.uk/for-organisations/uk-gdpr-guidance-and-resources/individual-rights/
If you wish to exercise any of the rights set out above, please email us at office@cmj.org.uk.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive or refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
When responding to a request to access your personal data, we are only required to carry out searches that are reasonable and proportionate in the circumstances (as now expressly recognised in the Data (Use and Access) Act 2025). This means we will take into account factors such as the nature of the information sought, the context in which it is held, any difficulty involved in locating it and the potential benefit to you of receiving it.
We try to respond to all legitimate requests within one month of receiving the request (or, where applicable, of receiving the identity verification information or clarification we have asked for – the response period is paused, or “stopped”, while we wait for that information, in line with the Data (Use and Access) Act 2025).
Occasionally it may take us longer than one month if your request is particularly complex or you have made a number of requests, in which case we may extend the response period by up to a further two months. We will notify you within one month of receiving your request if an extension is needed and explain why.
10. HOW TO COMPLAIN
If you have a complaint about how we handle your personal data, we ask that you contact us first so that we can try to resolve it for you.
You can submit a data protection complaint to us by:
• Emailing us at office@cmj.org.uk ideally with the subject title ‘Data Protection Complaint’
• Writing to us at CMJ UK, FAO Data Protection, PO Box 11294, Newark, NG24 9RU
• By telephone to the office 01623 883 960
We will handle your complaint in line with our Complaints Policy. We will acknowledge your complaint within 30 days of receiving it. We will investigate your complaint without undue delay, keep you informed of our progress, and communicate the outcome to you clearly with sufficient detail for you to understand how we reached our conclusion.
If you are within the UK and are not satisfied with our response, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).
11. THIRD-PARTY LINKS
Our websites may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave any of our websites, we encourage you to read the privacy notice of every website you visit.
12. COOKIES
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of our websites may become inaccessible or not function properly.
A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. We use cookies to help identify and track visitors, their usage of our websites, and their website access preferences. Visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using our websites, with the drawback that certain features of our websites may become inaccessible or not function properly without the aid of cookies.
CMJ UK – June 2026
